wa public records: what to expect when you request information

What counts as a record

In Washington, the Public Records Act (RCW 42.56) lets anyone inspect or copy government records from state agencies, counties, cities, schools, and special districts. A record can be emails, databases, contracts, body‑worn camera video, or meeting minutes, regardless of format. Agencies must give reasonable help, though some details can be withheld under specific exemptions.

Making a request

You do not need a reason. Identify the agency, describe the records with dates, subjects, and custodians, and say whether you want inspection or copies. Requests may go by email, web portal, mail, or in person.

• Timeline: agencies must acknowledge within five business days and provide records, a denial, or an estimate.
• Fees: inspection is free; copying and delivery can incur charges.
• Exemptions: personal identifiers, active investigations, and attorney‑client materials are commonly withheld.
• Partial disclosure is typical; redactions should cite the exemption relied upon.
• Appeals are available through agency review or court if disclosure is wrongly denied.

Be patient yet persistent. Keep your correspondence organized, use precise keywords, and refine searches as you learn. Public records power accountability, research, and everyday problem‑solving.